Our Terms of Service

Book with confidence when you book

When you book your Hajj and Umrah package or flights with Zam Zam Travels Ltd you can rest assured that you will be protected by ATOL. If you would like to verify our ATOL Number is (9798), you may check on the ATOL website by checking the website www.caa.co.uk/ATOL.

What is ATOL, and what does it do for me?

ATOL is a protection scheme for air holidays and flights managed by the Civil Aviation Authority ("CAA"). All tour operators and travel firms selling air holiday packages and flights in the UK must hold an Air Travel Organiser's Licence ("ATOL") by law.

The ATOL scheme financially protects all the flights and flight-inclusive holidays on this website. When you pay, we will give you an ATOL Certificate. Please ask for it and check to ensure everything you booked (flights, hotels and other services) is listed. Please see our booking conditions for further information about financial protection and the ATOL Certificate; visit www.atol.org.uk/ATOLCertificate.

• Your Financial Protection. When you buy an ATOL-protected flight or flight-inclusive package from us, you will receive an ATOL Certificate. This lists what is financially protected, where you can get information on what this means for you and who to contact if things go wrong.
• We, or the suppliers identified on your ATOL Certificate, will provide you with the services listed on the ATOL Certificate (or a suitable alternative). In some cases, where neither we nor the supplier are able to do so for reasons of insolvency, an alternative ATOL holder may provide you with the services you have bought or a suitable alternative (at no extra cost to you). You agree to accept that in those circumstances the alternative ATOL holder will perform those obligations, and you agree to pay any money outstanding to be paid by you under your contract to that alternative ATOL holder. However, you also agree that in some cases it will not be possible to appoint an alternative ATOL holder, in which case you will be entitled to make a claim under the ATOL scheme (or your credit card issuer, where applicable)."
• If we, or the suppliers identified on your ATOL certificate, are unable to provide the services listed (or a suitable alternative, through an alternative ATOL holder or otherwise) for reasons of insolvency, the Trustees of the Air Travel Trust may make a payment to (or confer a benefit on) you under the ATOL scheme. You agree that in return for such a payment or benefit, you assign absolutely to those Trustees any claims which you have or may have arising out of or relating to the non-provision of the services, including any claim against us, the travel agent (or your credit card issuer, where applicable). You also agree that any such claims may be reassigned to another body if that other body has paid sums you have claimed under the ATOL scheme.

Hajj & Umrah Visa Application Documents

The Saudi Government may and can at any time, introduce or increase fees for Visas for Hajj and Umrah. If this should happen, we will add this amount onto your travel invoice and will endeavour to notify you of any changes as soon as possible.

To make your Hajj application, please ensure the following items have been submitted:

• 4 Colour Passport size portrait photos having a white background ONLY.
• Proof of having a Meningitis (ACWY) vaccination.
• Passport is valid for eight months (6 months absolute minimum).
• The non-British Passport holder must have "INDEFINITE PERMISSION TO STAY" endorsed in your passport.

Zam Zam Travel Ltd able to obtain Hajj & Umrah visas for all British, EU and other nationals who have any legal right of residency for the UK. The Saudi Embassy requires your passport for varying lengths of time to issue a visa. We cannot give accurate guidelines as to processing times and ensuring the fastest processing time. If you have any questions at this juncture, we will gladly walk you through the process.

However, please remember:

• You must have a Hajj Visa
• If anyone has a non-Muslim name, he or she should submit a certificate from a mosque or an Islamic centre confirming that the applicant is a Muslim with the Visa Application.
• Four recent passport size colour photograph on a white background, any other colour background will be rejected, and your application will be delayed.
• Passports should be valid for at least six months from the date of submission of the application form. Ideally, your passport should have eight months validity.
• Women and children should be accompanied by husband/father or a male relative (Mahram). Proof of relationship is required (a marriage certificate for a wife, a birth certificate for a child indicating the names of both parents). The Mahram must travel into and out of Saudi Arabia on the same flight as his wife and children.
• If a woman is 45 years old or older, she is allowed to go without a Mahram with an organised group or family and submits a notarised No Objection Certificate from her Mahram.
• If the applicant is not a national of the country he/she is applying from; a valid residency permit must be submitted with the application.
• A vaccination certificate against Meningococcal Meningitis should be attached. The certificate of vaccinations should have been issued not more than three years and not less than ten days before entry to Saudi Arabia, and it should be valid for three years. The vaccination certificate must be with the applicant on entry to Saudi Arabia.
• Hajj Visa is valid for 30 days only.
• Umrah Visa is only valid for 14 days unless otherwise stated.
• We do not guarantee any Hajj or Umrah Visa.

Prices and payment

A full list of what is included in the offer price can be found in the price list. We guarantee that the basic price of your trip will not increase after your full payment. We reserve the right to change hotel prices until full payment is received or until you book. However, any price changes after your full payment will not affect your booking unless you request a change to the booking/accommodation/flight or other items in your package. All flight bookings for Hajj and Umrah require a non-refundable deposit after the initial.

Booking the final payment to be made within 24 hours; otherwise, the fare difference must be paid if the new fare/accommodation is higher than the original fare booked. Prices are not guaranteed until tickets are issued, flights can change to other scheduled flight or extra flights (Charter) especially for Hajj. If, for any reason, the Saudi Embassy does not grant your Hajj visa, we are not responsible for any costs and will not offer a refund.

Cancelling your booking

• You will not be able to recover your deposit upon cancellation. You will also be liable for further deductions by way of agreed reimbursement to cover all the foreseeable expenses of the Company
• If your booking is cancelled more than 16 (sixteen) weeks before travelling, you will be entitled to a refund of 25%
• If your booking is cancelled less than 16 (sixteen) weeks before travelling, you will not be entitled to any refunds
• THE MINISTRY OF HAJJ ISSUES THE HAJJ STICKERS IN SAUDI ARABIA TO THE AGENT ON THE SUBMISSION OF DOCUMENTARY EVIDENCE THAT THE AGENT HAS PAID FULLY FOR THE ACCOMMODATION FOR THE PILGRIM IN MAKKAH AND MADINAH. ALL PAYMENTS ARE NON-REFUNDABLE, INCLUDING AIRLINE TICKETS. THEREFORE, PILGRIMS MUST UNDERSTAND THE VALUE OF THE HAJJ STICKER FROM THE MINISTRY OF HAJJ BEFORE COMMITTING TO THE TRIP AND AGREE TO THE REFUND POLICY. NO ALTERATION OR CHANGE COULD BE INCORPORATED AFTER CONFIRMATION OF BOOKING. HOWEVER, AGENT RESERVES THE RIGHT TO MAKE ANY SUCH CHANGE, INCLUDING CHANGE OF TRAVEL DATES, TRAVEL ROUTE & USE OF AIRLINE (SCHEDULE/CHARTER), AIRCRAFT WITHOUT PRIOR NOTICE.

Disclaimer

• While reasonable care is taken to ensure the information given to you is accurate, we cannot guarantee its exact accuracy, as it may come from a third party, and we reserve the right to change the information, including these terms and conditions, at any time without notice. You must check these terms and conditions for changes. The Company has taken all reasonable steps to ensure that all representatives, agents, tour operator used are reputable. However, the company does not have direct control over such organisations and shall not be responsible for any services, acts or omissions by them or their employees. The Client accepts that the booking is subject to the terms and conditions of such firms, companies, or persons and shall provide services to the Company and the Client.
• If cancellation or change by the Company is brought about by war, riots, civil commotion, strikes, disasters, terrorist act, events of nature, an act of God, technical problems with transportation or other events outside the control of the Company, the Company shall not be held responsible in any way.
• All personal baggage, including, but not limited to, personal articles (suitcases, luggage - carry-on hand luggage or otherwise, wallets, purses, etc.), medicines, electronics (mobiles phones, tablets, laptops, power banks, etc.) and any other items the client has with them during travel, are at all times and under all circumstances, at "owners risk". The Company accepts no responsibility for the Client's failure to keep track of, protect, secure, or inability to carry passports (with adequate expiry dates), visas or other documents required for the journey.
• As is the nature of hajj & umrah and with the vast number of pilgrims, there is a higher probability of viruses and airborne deceases, it is, therefore, your responsibility concerning your well-being at all times, the Company cannot be held responsible for any personal accidents, illness, and death during your travel and during the pilgrim, or any medical reason. We strongly advise you to have suitable travel insurance cover for your journey and stay.
• For Health & Safety in the KSA, local rules and compliance will supersede any UK standards represented or relied upon.
• The Company makes no representations or warranties of any kind concerning flights for Hajj & Umrah packages, including that there will be sufficient time to perform 40 Salah in Madinah.
• All hotel star ratings are according to the Saudi Arabian standard, and some hotel rooms may change from 3/5 to 5/7 people. During Hajj or Umrah journeys, the unexpected is often the norm. Despite very careful planning and organisation, the hajj journey can never be taken for granted, unlike a normal holiday in the UK. Suppose you book your stay for a certain number of people. In that case, there is a very small chance that during a very busy period, a hotel (solely at their discretion) may add an additional bed to a room to increase the number of beds available, e.g. a double room may have an additional one or two beds added to make it a triple or a quad. Please note that we, the Company, do not book rooms with this intention or choose hotels that do so as standard practice as a cost-saving measure.
• The Pilgrim is what we wish it to be for a once-in-a-lifetime experience. However, the vast number of people from across the globe with a varied lifestyle may have an impact on your pilgrimage. Unfortunately, the company cannot be held responsible for this experience.
• The provision of the service offered by the company is in good faith and best endeavours to meet your standard; however, we, our agents or their sub-agents cannot be held responsible for any shortcomings outside the company’s control against your expectations of the pilgrimage. No express or implied is made by us or by any person as to its accuracy, completeness or fairness, and it should not be relied on as such. Any opinions and estimates expressed reflect our judgment at this date and are subject to change without notice.
• In the KSA, the Saudi government has the sole responsibility for the movement of Hajj pilgrims between Jeddah, Makkah, Mina, Arafat, Muzdalifah, Madinah or any other point of pilgrimage in the KSA (the Hajj Draft has covered all your costs). Our Local Agent has no control whatsoever over the transportation, including, but not limited to, the timing, quality of the transport, duration of the journey, and the facilities on the transport. Our local agent will assist where possible, but this element of the pilgrimage is beyond our control, and we cannot be held responsible in any way.
• The KSA is solely responsible for the Tents in Mina & Arafat, and our local agent will assist where possible. The Company cannot be held responsible for the quality of services at these points in the pilgrimage.

Local Customs

Flight Delays or Cancellation or Cessation of Aircraft operator/airline

We are unable to accept liability for any flight delays (for any reason Weather, industrial action or any other reason) or cancellation of the flight to or from Saudi Arabia if the operator fails or is unable to fill the obligation of their part of the contract. We will assist the operator in finding alternative aircraft, but this will be on best endeavours.

You must have sufficient travel insurance for all travellers to cover this remote eventuality.